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Information for agencies and field instructors

Field instructor role

  • Describe and explain what is expected of the student during his or her internship with the agency.
  • Provide the student with an orientation to the agency, its purpose, structure, policies, procedures, and ethical standards of practice.
  • Provide regularly scheduled supervision to the student, at least one hour a week.
  • Include the student in regular staff meetings and staff training whenever possible.
  • Assign duties and responsibilities that are appropriate to the student’s learning needs and that are progressively demanding and challenging.
  • Assign duties and responsibilities that help the student develop a broad range of social work knowledge and skills at multi levels.
  • Work with the student to expand the student’s opportunities to learn.
  • Monitor the student’s work and progress and regularly provide feedback and constructive criticism.
  • Evaluate the student’s performance in a fair, respectful, and thorough manner.
  • Meet regularly during each semester with the student and field liaison to discuss the internship and the student’s progress.
  • Complete all evaluation forms and reports required by the school.
  • Model ethical practice and refrain from any inappropriate or unethical behavior toward the student.

» View the Field Instructor Resume Coversheet [Word]

Process recording FAQs

Have a question about process recording? Review our list of the most frequently asked questions.

» View frequently asked questions [PDF]


Need a starting point for your field instruction reporting? Check out our examples and even download fillable templates on our resources page.

» Field instruction resources

Student evaluation forms

All student evaluation forms for both the B.S.W. and M.S.W. programs can be found on our student evaluation forms page below.

» Student evaluation forms

Mid-semester Evaluation Guidelines

The mid-semester evaluation is a formal verbal conference, to be conducted during the week specified in the field instruction calendar.

This evaluation is to be verbal unless terms outlined in the Learning Plan are not being met at a satisfactory level.

If, in the opinion of the field instructor or the student, concerns warrant significant negative feedback, a written evaluation is necessary. The written evaluation must be discussed with and submitted to the field liaison for review as soon as possible. Both the student and field instructor are required to sign and date any written evaluation.

To assist with your planning, the following checklist is offered as a guide.

The student and field instructor:

  • ____ discuss each of the student's significant assignments to date
  • ____ review the Learning Plan with regard to progress
  • ____ summarize the most significant areas of progress as well as areas of marginal or unsatisfactory progress
  • ____ evaluate the student/supervisor relationship with regard to teaching and learning styles, directness of feedback and other process issues

Field Manual Sections

The following information pertains to all participating agencies in the field placement program and is from the Field Instruction Manual. You will need Acrobat Reader to view the PDF files. If you view the PDF within your Web browser, the file will open to the specific section noted below.

General Field education

Field Manual Section Title Page #
Criteria for the Selection of Field Instruction Agencies and Field Instructors 3
Memorandum of Agreement 3
Ideas for the First Three Weeks in Field 4
Purpose and Use of Process Recordings 11
Transportation policy 13
Student Performance Problems 25

B.S.W. field education

Field Manual Section Title Page #
B.S.W. Field Instruction Objectives 20
Field Sequence 21
Policies Governing B.S.W. Program Field Instruction 22
Application for Field Instruction 22
Placement Interviews 22
Hours and Days of Field Instruction 22
Required Field Assignments 23
Grading 23
Withdrawal from Field Instruction 24
Student Performance Problems 25
Procedures for Removal of a Student from a Field Agency 25
Evaluation of the Student’s Performance 26
Feedback on Placement Agencies, Field Instructors, Faculty Field Liaisons, and the Field Program 27

M.S.W. field education

Field Manual Section Title Page #
Purpose of Program and Field Courses 28
Field Instruction Courses 29
Policies Governing M.S.W. Program Field Instruction 30
Application for Field Instruction 30
Options for Completing Field Instruction Requirements 30
Placement Interviews 31
Hours and Days of Field Instruction 31
Student Absences from Field Instruction 32
Required Field Assignments 32
Grading 32
Withdrawal from Field Instruction 34
Student Performance Problems 34
Procedures for Removal of a Student from a Field Agency 34
Evaluation of the Student’s Performance 36
Feedback on Placement Agencies, Field Instructors, Faculty Field Liaisons, and the Field Program 36
Request for Field Placement in an Agency of Employment – Proposal form 37